Procurement Specialist At Abbott
LOCATION EGYPT - CAIRO CATEGORY PROCUREMENT
PRIMARY JOB FUNCTION:
Responsible for all the regional indirect procurement transactional activities and support negotiation with suppliers in Middle East and Africa, for all divisions (Nutrition, Diagnostics, Medical Devices, Branded Generic Medicines). Work closely with key stakeholders in both Corporate and Division organizations to develop effective source to pay processes. Nurture stakeholder relationships by serving as a business partner, helping identify critical business requirements and providing sourcing and procurement services that meet expectations.This position is based in Cairo –Egypt but have a regional responsibility and might involve travel within the Middle East & Africa region (max 10% of time).
CORE JOB RESPONSIBILITIES:
Member of EMEA Procurement team, responsible for operational indirect procurement activities, as well as supporting the categories in negotiating with Suppliers for Middle East and AfricaReview and Approve All Purchase Requisitions, create purchase orders, print & scan, sign POs where necessary as per the local policies
Develop and execute competitive bidding processes (examples: RFPs, RFIs)
Support the development and completion of contracts, statement of work and standard operating procedure.
Create open PO report
Denied Party Screening (Supplier Screening)
Create and maintain vendor master record: Request set up of new suppliers, Request updates to current suppliers, Request for suppliers to be blocked/unblocked.
Follow up on invoices with vendors for advance payments and keeping track of final invoices and payment release, coordinating with Finance team on settlement of final invoices for all projects managed by Procurement.
Help with clearing Parked & Blocked invoices
Review and upload signed Contracts to the Contract database and keep track of expiring Contracts / Notify Division in advance of expiry
Manage Procurement Compliance to follow the local affiliate policies for all affiliates. Ensures all procurement policies and procedures are aligned with internal stakeholders e.g. Legal, Risk Management, Supply Chain.
Work closely with Internal and external Audit teams during the Audit in providing all the information related to Procurement for all affiliates.
Review and Approval of all UDAs (Universal Document Approval) related to vendor master forms, Statement of Works, PO, etc.
Support the implementation and improvement of Source to Pay Processes (STP)
Catalog creation and maintenance when needed
Train end users on STP processes
Procurement Helpdesk
Provide spend reports from existing procurement systems when needed
Days Payable Outstanding (DPO) Support: Update payment terms on purchase orders upon request from the payment terms update request tool (PTURT tool), DPO Compliance team escalation of payment term issues
ACCOUNTABILITY/SCOPE:
Operates with goals set by the Regional Manager, but at the same time is highly self-motivated and directed.
MINIMUM EDUCATION:
Bachelor’s Degree in finance, Business Administration, Engineering or equivalent.
MINIMUM EXPERIENCE/TRAINING REQUIRED:
3 years of relevant working experience in procurementPrevious work experience in Healthcare sector is an advantage
Enthusiastic and passionate about procurement and have excellent communication skills
Result and people oriented – effective in working with national and international colleagues
Business fluent in speaking and writing English & Arabic. Additional language is an advantage.
Affinity with technical working environment and will need to get understanding of the products and services of different divisions
Analytical skills and understands Financial Fundamentals and Concepts
Understanding and applying of Business Controls Policies, Processes and Procedures
Experienced user of MS Office programs and ERP systems
Effective hands-on problem-solving skills
Flexible to work with different time zones
Open minded, enthusiastic to learn new skills, challenger
No travel restriction
No military obligation