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Admin Support Specialist At Johnson & Johnson Egypt | 0-2 years Experience

 Admin Support Specialist At Johnson & Johnson Egypt | 0-2 years Experience

Admin Support Specialist At Johnson & Johnson Egypt | 0-2 years Experience


Summary Of The Job:

As part of the Egypt Admin Team, the Admin Support Specialist is responsible for the end to end administrative tasks relating to purchase order requests from the business.


Duties & Responsibilities

Process goods/service order requests in the system and own the request until the request closure and payment to the supplier

Daily tasks include creation of Purchase Requisitions in E-Marketplace (SAP Ariba) system, raising Request for Payment, initiate creation of non-commercial supplier requests, based on business requirements

Collaborate with Business requester on request details, collaborate with Help Desk and regional support teams

Collaborate with suppliers for any missing documentation and resolution of discrepancies; request credit note and follow up

Record goods/service receipt in the system based on Business Requester confirmation (positive and negative Goods receipt)

Purchase order Amendments as required and confirmed / approved by local business

Ensure all Purchase requests follow compliance protocols

Track business approvals on requests and follow up with approvers as required

Resolve any discrepancies in the request matching process (Mismatch, Request for Information) within target time (KPIs)

Modify / cancel the Purchase Order based on instructions from the business

Closure of Purchase Orders within 90 days of “Need by Date” on purchase request

Purchase order management, including of Reassignment of requests to additional preparers, delegation and reopening of requests when required

Escalate any issues faced in the process with supervisor

Main performance measures (Performance Goals)


Timely process of purchasing requests

Resolution of discrepancies in matching process (Mismatch)

Timely payment to supplier within set payment terms

Demonstrates Credo based leadership principles in all interactions with internal and external stakeholders

Ensure applicable company/healthcare, quality & BPRA compliance with all relevant country and EMEA requirements, company regulations, policies and procedures


Qualifications

Experience Required

Education: Bachelor degree

Years of Experience: 0-2 years in similar admin position

Language: English must be fluent (Arabic, French is a plus)

Location: Cairo, Egypt

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