Executive Assistant At IFC—a member of the World Bank Group
Sector: Administration/Office Support
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Required Language(s): English, Arabic
Preferred Language(s): French
Closing Date: 2/18/2021 (MM/DD/YYYY) at 11:59pm UTC
IFC—a member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2020, we invested $22 billion in private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity. For more information, visit www.ifc.org.
IFC’s Middle East and North Africa (MENA) Department is seeking to recruit a highly motivated and well-organized Executive Assistant to support the Regional Director as well as the Sr. Manager for MENA. This role will contribute to the effective operation and administrative coordination of the Director’s front office and the broader MENA Department.
The position is based in Cairo, Egypt.
Duties and Accountabilities:
Provide high-level administrative and organizational support to the Regional Director and her front officeEffectively communicate with all members of the Front Office to ensure coordination of efforts and efficiencyCoordinate the Director's calendar, schedule and travel arrangements; Make sure the Director is fully prepared for each meeting/presentation/eventMaintain a strong overview of the Department’s work program, ensuring timely delivery of tasks/actions needed by the Director and the management team. Help ensure that the Director action list is consistently currentProvide quality control by monitoring documents for accuracy, ensuring adherence to unit and WBG guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondenceProactively handle incoming emails. Delegating these to the relevant staff members and following up to make sure that they are handled on time. Independently prepare answers to queriesFollow up to ensure that management decisions and assignments are properly carried outFile, retrieve and track information for the Director's officeManage special departmental projects and other ad hoc duties as assigned by the Director toward the attainment of departmental goalsAct as a liaison for the Director with external clients, Department's management team, HQ colleagues, including senior management, other Directors, and Executive Directors - handling sensitive matters with finesse and discretion
Bachelor’s degree with minimum 5 years of relevant experienceAdvanced knowledge of office productivity tools (including MS Office, Excel, PowerPoint, Outlook)Excellent communication skills –- as well as organizational, administrative and time management skillsLanguage skills written and oral in English and Arabic, French would be an added valueCustomer and service-oriented personality, with a high degree of initiative and self-reliance, high level of motivation, commitment, and reliabilityDemonstrated maturity, discretion and good judgement; absolute integrity in handling confidential informationOutstanding interpersonal skills and the ability to interact effectively with a range of contacts both internal and externalAbility to handle complexity and ambiguity, to prioritize and multitask and to handle a diverse range of situations with tact and diplomacyProven ability to work effectively in a team oriented, multi-cultural environment, and function as an effective team member in various groupsHigh degree of resourcefulness with the ability to anticipate and solve problems and demonstrated willingness to go the extra mileAbility to influence others, excellent team building, collaboration and partnering skills. Demonstrated ability to coach and mentor support staff is an advantageHighly developed personal integrity, strong values and personal ethics, role modeling tact and discretionPassion, drive and commitment to the World Bank Group's development agenda and mission and ability to inspire
Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.