Human Resources Personal/Technical Assistant At Unilever Egypt (1-3 years of experience) 
Location : Egypt-Sixth of October City
Job Field : Human Resources
End Date : Jan-03-2021
Main Job Purpose
We are currently recruiting for a Personal/Technical Assistant in the HR Department. The role will provide a pro-active and high-level secretarial support to the HR Director. In this busy and demanding environment, a top level of service is required at all times.
This role requires an assistant who is a self-starter with attention to detail, who can interact regularly with a very international network both inside the business and externally. You must be capable of managing your own time flexibly and effectively, juggling a complex diary and travel schedule using excellent judgement in interacting at the highest levels of the company and keeping the director updated on issues arising in their absence.
Key Roles & Responsibilities:
-Providing full support including diary, travel & meeting management across all time zones, travel planning, processing expenses, meeting agenda management, visitor and event management.
-Organizing meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the program, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly (Telepresence, Skype for Business, BT Webex, etc).
-Organizing international and local travel, including preparation of itineraries, visas, etc., together with management of out of office requirements.
-Managing a global network of internal & external stakeholders, point of reference for local teams & agency partners.
-Screening, redirecting and responding to mail as appropriate, and typing general correspondence emails and reports.
-Maintaining email distribution lists, contacts database and Org charts for the Global community. Using OneDrive to share team documents.
-Raising, tracking and closing of Purchase Orders in Unify for the team, liaising with procurement & suppliers to ensure prompt payment.
-Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
-Responding to queries and requests for information from the global team, regional stakeholders, and within the category team on an ad hoc basis.
-Processing expenses and invoices using relevant systems.
Key Competencies & Skills:
-1-3 years of experience.
-Bachelor’s degree is a must.
-Bias for Action.
-Accountability and Responsibility.
-Operating Collaboratively to building Talent and Teams.
-Critically, you must be well organized, able to prioritize tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels in- and outside of the organization.
-You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.
-Experience in managing office processes are important and where necessary, developing new approaches to meeting changing needs.
-Initiative to think around how to help the Directors to be as efficient as possible in using their time.
-Excellent in Microsoft applications including Outlook, Word, Excel and PowerPoint, in Ariba for budget management and ability to quickly acquire new IT skills to utilize key company software and systems.
-You must be flexible, have a high degree of maturity, self-confidence and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
-You must be trustworthy and sensitive when exposed to confidential information.